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There’s no doubt that Microsoft Outlook is much more powerful and flexible than Mail or any other desktop email client out there. But with it being packed full of so many useful features, it can be overwhelming and difficult to navigate—unless you know these essential Microsoft Outlook keyboard shortcuts, which we’ve provided for you in cheat sheet format.
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Keyboard Shortcut | Description |
---|---|
General Shortcuts | |
F1 | Help |
F3 | Find a contact or other item |
F4 | Find or replace |
F7 | Spellcheck |
F9 | Check for new messages |
F11 | Find a contact |
F12 | Save As (only in Mail view) |
Delete | Delete selected item (message, task, or meeting) |
Shift + Ctrl + A | Create a new Appointment |
Shift + Ctrl + B | Open the Address Book |
Shift + Ctrl + C | Create a new Contact |
Shift + Ctrl + E | Create a new folder |
Shift + Ctrl + F | Open the Advanced Find window |
Shift + Ctrl + H | Create a new Office document |
Shift + Ctrl + I | Switch to Inbox |
Shift + Ctrl + J | Create a new Journal Entry |
Shift + Ctrl + K | Create a new Task |
Shift + Ctrl + L | Create a new Contact Group |
Shift + Ctrl + M | Create a new Message |
Shift + Ctrl + N | Create a new Note |
Shift + Ctrl + O | Switch to the Outbox |
Shift + Ctrl + P | Open the New Search Folder window |
Shift + Ctrl + Q | Create a new Meeting Request |
Shift + Ctrl + U | Create a new Task Request |
Ctrl + Alt + 2 | Switch to Work Week calendar view |
Ctrl + Alt + 3 | Switch to Full Week calendar view |
Ctrl + Alt + 4 | Switch to Month calendar view |
Message Shortcuts | |
Shift + Ctrl + R | Reply All |
Ctrl + A | Select All |
Ctrl + B | Bold |
Ctrl + C | Copy selected text |
Ctrl + F | Forward message |
Ctrl + H | Find and replace text |
Ctrl + K | Check names against Address Book |
Ctrl + O | Open |
Ctrl + P | |
Ctrl + Q | Mark selected message read |
Ctrl + R | Reply |
Ctrl + S | Save message as draft |
Ctrl + U | Mark selected message unread |
Ctrl + V | Paste copied text |
Ctrl + X | Cut selected text |
Ctrl + Y | Go to folder... |
Ctrl + Z | Undo |
Ctrl + Alt + J | Mark message as Not Junk |
Ctrl + Alt + M | Mark message for download |
Alt + S | Send message |
Quick Navigation | |
Ctrl + 1 | Switch to Mail view |
Ctrl + 2 | Switch to Calendar view |
Ctrl + 3 | Switch to Contacts view |
Ctrl + 4 | Switch to Tasks view |
Ctrl + 5 | Switch to Notes |
Ctrl + 6 | Switch to Folder List |
Ctrl + 7 | Switch to Shortcuts |
Ctrl + Period | Switch to next open message |
Ctrl + Comma | Switch to previous open message |
Alt + H | Go to Home tab |
Alt + Left | Go to previous view in the main Outlook window |
Alt + Right | Go to next view in the main Outlook window |
Once you’ve mastered these keyboard shortcuts, you can take your productivity to the next level by learning these best practices for Microsoft Outlook 6 Best Practices for Outlook to Boost Your WorkflowIf you spend any serious amount of time using Outlook, you should investigate your workflow. Make your email work for you and save time for more important tasks. Read More and incorporating these command line switches for Outlook 25 Outlook 2016 Command Line Switches You Have to KnowCommand line switches in Microsoft Outlook can perform all kinds of tasks. Learn these Outlook command line switches today. Read More into your workflow. And if you use Outlook on Mac, check out our full list of Microsoft Office for Mac keyboard shortcuts The Microsoft Office for Mac Keyboard Shortcuts Cheat SheetOur list of common keyboard shortcuts for Microsoft Office for Mac will help you get your work done faster. Read More .
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2) Choose Outlook 2016 (This will not be in Microsoft Office Folder and may be located at top of list) 3) Enter your full email address – for example, “[email protected]” 4) PASSWORD: The Password you will need to use to access your Outlook Email is your NetID (network). Outlook 2016’s Contacts Home Tab. Outlook 2016’s Contacts is more than just a list of names and email addresses. You can take advantage of the Contacts Home tab on the Outlook 2016 Ribbon to create new contacts, to arrange the way you view the contacts you have, or to create email messages or mail merge documents. Of all the desktop email clients out there, there’s no doubt that Microsoft Outlook is the most powerful and flexible of them all. But with it being packed full of so many useful features, it can be overwhelming and difficult to navigate—unless you know these essential Microsoft Outlook keyboard. Cheat Sheet - Outlook Mail for Windows Organize your Inbox Turn on Focused Inbox to see mail that matters most to you. Quickly find messages with Search. Switch between Focused and Other inbox view.* See only your Unread mail. The Outlook Calendar for Mac Cheat Sheet provides a quick visual reference for using Outlook 2016 for Mac, including scheduling meetings, finding and using key features, navigating menus, and using keyboard shortcuts.